More Performance Essays

Performance Typology and Concept Map
Performance Typology Map

Click the performance concept map above or one of the links below

Other Resources

Learning Environment Design Framework
Instructional Design Toolkit


Process Definition and Performance

The first step of process definition is to identify the boundaries. This is where the process begins and ends. The beginning of a process starts with a trigger that causes a specific action to be taken by a person, another process, or work group. The ending occurs when the results get passed on to another person, process, or work group.

The beginning trigger starts when someone performs an action on an input that they receive from a supplier (another work group, vendor, or person). The input can be physical, such as raw material, parts, or a person to be interviewed; or information, such as a computer printout or a completed request form. The ending trigger is when the results of the process is passed on to the customer (another work group, person, or outside customer). The output can be physical, such as a television set or new hire; or information, such as a typed letter, grant, or chart.

Notice that every person at every level has two roles:

Process Definition lists what happens between the start and end points. It includes all the activities performed by each department, group, or person who are involved in the process. Activities are the major activities that transform an input into an output. A process normally has less than six major activities.

For example, a sales process might include, Introduce Services, Identify Customer Needs, Suggest Solutions, Articulate Benefits, Negotiate a Proposal, and Close the Sale.

Many processes do not stay in one department, but may span across several departments. For example, a new candidate gets selected by the Recruiting Department, is interviewed by Manufacturing and Sales, and is then hired by Human Resources. The chart below shows how processes can span across several areas:

	   Vendor  Dept 1  Dept 2  Dept 3  Customer
Process 1     ----------------
Process 2             ------------------------
Process 3     ------------------------
Process 4                     ---------


When listing the activities, do NOT analyze the process, just describe it. One effective way of doing this is to first create a matrix on a large board. Title the horizontal axis with the major steps or departments and the vertical axis with a timeline.

Then list each activity performed by each department, group, or individual on a separate Post-It Note. Start the statement on each Post-It note with a verb. For example:

Next, assemble the Post-It Notes on the board in the sequence they are performed. Highlight the inputs and outputs for easy identification.

Your matrix should show:

There are several methods for laying out the models. The most common way is in a linear fashion by activity. For an example see Process Map.

A second method is by hierarchy. This type of model works best when there are a lot of details in the process. For an example see Hierarchy Process Map.